See how a clinical trial patient recruitment software can give research teams greater control over the patient journey, from first interaction through study participation.
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The Problem
Two coordinators, one protocol, two
different screens
Prescreening by phone depends on who picks up the call and how well they know the protocol. That variation is where screen failures come from.
01
Criteria get interpreted, not applied
One coordinator asks about diagnosis date, another how long the patient has had the condition. Same criterion, different answers, different outcomes.
02
Building the script takes days
Someone reads the protocol, pulls criteria by hand, writes questions, circulates a draft. That is a week gone before the first call is made.
03
Nobody can audit what was asked
When a screen failure is questioned there is no record of the exact question, the exact answer, or which criterion it was tested against.
Features
Seamless Journey from
Inquiry to Visit
- AI Screening AgentConvert new leads to qualified patients
- Dynamic Protocol QuestionnaireConvert new leads to qualified patients
- Omni-Channel Patient OutreachConvert new leads to qualified patients
- AI Screening AgentConvert new leads to qualified patients
BUILT FOR RESEARCH
Launch Sites Faster with Smarter Tools
Calendex Site Startup tools simplify and accelerate the study startup process. From site selection to activation, Calendex ensures every step is seamless and efficient.
Built for Flexibility
Calendex Startup streamlines site selection and activation with customizable workflows, real-time updates, and automated document management—ensuring timely study launches.
Automation at Every Step
Calendex automates document submission and compliance tracking, minimizing redundancies so you can concentrate on strategic decisions while it handles operational complexities.
Automation at Every Step
Calendex automates document submission and compliance tracking, minimizing redundancies so you can concentrate on strategic decisions while it handles operational complexities.
How It Works
Protocol in, screened patients out
01
Upload the protocol
Calendax reads the document and extracts every inclusion and exclusion criterion automatically.
02
Review the questionnaire
A structured set of screening questions is generated from those criteria, ready for your team to edit.
03
Approve it
Your coordinator edits wording, reorders, adds or removes questions, then approves. Nothing runs before that.
04
Screen the leads
The AI agent calls each new lead, runs the approved questions, and records the outcome against the criteria.
Traceability
Every question maps back to a criterion in the protocol
Calendax maintains a direct link between each generated question and the inclusion or exclusion criterion it tests. If a screen failure is ever questioned, you can show exactly which criterion was evaluated, what question was asked, and what the patient answered.
- Inclusion and exclusion criteria listed with their source section
- Each question shows which criterion it covers
- Unmapped criteria flagged for coordinator review
- Full audit trail available on every patient profile
Talk To The Team
Related Features
What happens after the questionnaire is approved
AI Screening Agent
One coordinator asks about diagnosis date, another how long the patient has had the condition. Same criterion, different answers, different outcomes.
Patient and lead management
One coordinator asks about diagnosis date, another how long the patient has had the condition. Same criterion, different answers, different outcomes.
Workflow automation
One coordinator asks about diagnosis date, another how long the patient has had the condition. Same criterion, different answers, different outcomes.
FAQs
Questions About Calendax?
Get answers to the questions research teams ask about Calendax, its capabilities, and how it supports patient recruitment and enrollment.
Book a DemoContact Sales
What is Calendax and how does it work?
Calendax is an AI-powered patient intake and site management platform for clinical trials. It automates candidate pre-screening against complex inclusion/exclusion criteria, routes qualified participants to local trial sites, and connects directly with site coordinators to streamline enrollment.
How does Calendax reduce patient drop-off?
Calendax is an AI-powered patient intake and site management platform for clinical trials. It automates candidate pre-screening against complex inclusion/exclusion criteria, routes qualified participants to local trial sites, and connects directly with site coordinators to streamline enrollment.
How accurate is the AI in evaluating complex protocol criteria?
Calendax is an AI-powered patient intake and site management platform for clinical trials. It automates candidate pre-screening against complex inclusion/exclusion criteria, routes qualified participants to local trial sites, and connects directly with site coordinators to streamline enrollment.
Can site coordinators review AI screening conversations?
Calendax is an AI-powered patient intake and site management platform for clinical trials. It automates candidate pre-screening against complex inclusion/exclusion criteria, routes qualified participants to local trial sites, and connects directly with site coordinators to streamline enrollment.
How does automated multi-site patient routing work?
Calendax is an AI-powered patient intake and site management platform for clinical trials. It automates candidate pre-screening against complex inclusion/exclusion criteria, routes qualified participants to local trial sites, and connects directly with site coordinators to streamline enrollment.
Ready to Make
Recruitment More Efficient?
See how Calendax can help your team turn more
opportunities into qualified, engaged patients.
