Match a study protocol against your entire database automatically, or run your own simple search. No complex setup, and results appear within seconds.
HOW IT WORKS
Search Your Database in Seconds
1
1
Step 1 of 3
Choose Your Method
Use DeepMatch AI for automatic matching, or Patient Finder to search manually.
2
2
Step 2 of 3
Set Your Criteria
Select a protocol for DeepMatch AI, or build your own rules with Patient Finder.
3
3
Step 3 of 3
Calendax Finds Matches
Every eligible patient already in your database gets surfaced automatically, ranked by fit.
THE PROBLEM
What Calendax Uncovers
in Your Database
Most patient databases hold far more recruitment potential than any team actually puts to use. Calendax puts your existing patient database to work.
01
New Studies Start from Zero
Most recruitment campaigns focus entirely on finding brand new participants, while patients already in the system who might qualify go completely unconsidered.
02
Manual Searches Take Real Time
Comparing thousands of existing patient records against a new protocol’s criteria by hand is slow, and results usually depend on who’s running the search.
03
Bigger Databases Hide More Candidates
The larger a patient database grows, the harder it becomes to manually surface the specific people who would actually qualify for a new study.
THE IMPACT
Your Database Becomes a Candidate Pool
None of this requires reviewing a single record by hand. Every existing patient becomes a potential candidate for your next study automatically.
DeepMatch AI
The moment a new protocol comes in, your existing database becomes a pool of possible candidates instead of an unused list of past leads.
Minutes, Not Days
What used to take a coordinator hours or days to manually compare now happens automatically, the moment a protocol gets selected.
Patient Finder
Whether your database holds five hundred patients or fifty thousand, every eligible match still gets surfaced, not just the easiest ones to find.
SEE IT YOURSELF
Want to See How Many Matches
Your Database Already Has?
A protocol you’re about to launch might already have qualified candidates sitting in your system, unused. See exactly how many turn up when you check your own database against a real, upcoming study.
- See your real matches, not a recorded sample demo.
- Use your own actual protocol and existing database.
- No sample data, no hypothetical results shown here.
- Takes only a few minutes to fetch relevant results.
Let’s Get Started
BETTER TOGETHER
One Match Connects
to Three Features
Protocol Questionnaire
DeepMatch AI compares your database against the same eligibility criteria used to build this study’s approved screening questionnaire.
Lead Mapping
Once a match is confirmed, that patient still needs routing to the correct study, site, and Principal Investigator before outreach begins.
Automated Call Intelligence
Matched patients can move directly into an automated screening call, using the same protocol-approved questions as any other lead.
FAQs
Your Questions, Answered.
Before turning on automated matching, most research teams want a few specific things clarified about how it actually works.
Book a DemoGet Started
How does DeepMatch AI decide who's a match?
It compares each patient’s available information against the exact inclusion and exclusion criteria pulled from the study’s uploaded protocol.
What's the difference between DeepMatch AI and Patient Finder?
DeepMatch AI matches automatically against a protocol’s criteria, while Patient Finder lets you build your own custom rules and run a manual search.
Can I search my database without uploading a new protocol?
Yes. Patient Finder lets you search using your own rules and conditions, independent of any specific study protocol.
Does this work with patients from every intake source?
Yes. Every patient already in Calendax gets included, regardless of whether they came in through Facebook, manual entry, Excel, or an interest form.
What happens after Calendax finds a match?
You can review the matched patients and move them directly into your configured calling or messaging workflow to begin outreach.
Does matching work the same way across different studies?
Yes. Each match runs against that specific study’s own protocol criteria, so results stay accurate no matter which study you’re screening for.
Ready to Make Recruitment More Efficient?
See how Calendax can help your team turn more opportunities into qualified, engaged patients.
